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 By and large, I am a paper and pen girl. There’s always a diary or a notepad or a planner that lies next to me on the desk or on the couch where I work from. But, if there is ONE digital tool that I recommend for you, it would be Google Keep. Today, I will talk about how I use Google Keep to stay organised, keep track of my content ideas as well as my personal checklists. All of this for free!

Checklists make me happy. Ask anyone who knows me. 😉 And I get that not everyone likes making lists. But we all love to stay organised, be productive and get more done, am I right?

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Why I love Google Keep

There are two main reasons.

  1. I have ALL the ideas in my head, written down in one place.
  2. I can access it from my phone or my laptop at the touch of a button. 

 On any given day, how many things would you have to track and organise? Let’s see:

  • Blog Post Topics
  • Social Media ideas
  • Tips and Tricks for Social Media channels
  • Daily to-do list (Work)
  • Daily to-do list (Personal)
  • Monthly to-do lists
  • Charting outlines for a blog post

In addition to these, I personally add a few more things.

  • Content to send to my Newsletter Subscribers
  • Affiliate Links with various partners
  • Online classes schedule
  • Pins that I need to design for old blog posts
  • Hashtags for Pinterest
  • Hashtags for Instagram

Now that can seem like a lot that needs to be covered in a single day or week. But the beauty is this. It’s all in one place! You’re not scrambling through multiple apps, diaries and checklists to get what you need.

Second, I can find what I need even if  I am on my phone and away from my laptop.

Now, before you faint from overwhelm, let me share the sane way that I use Google Keep to stay organised.

5 Easy Tips for using Google Keep as a #Productivity tool and stay organised. Click to Tweet

1. Add different kinds of notes

We usually have so many types of things to track. Make it easier with Google Keep.

Use it to create a simple checklist with boxes that you can tick off. 

Add images to a note, for ready reference.

Add links that you may want to refer to at a later date.

2. Add the pin icon to the top of notes

Every note has a ‘pin’ icon present at the top right. Use this to pin critical or time-sensitive notes to the top of your Google Keep application.

That way, these are the first things you see when you open the app. See the image below for ready reference.

3. Add checkboxes to existing notes

Want to turn a note into a checklist instead? So simple! 

All you have to do is click on the ‘add checkboxes’ option and hey! You’ve got checkboxes. Tick off those tasks like a pro! 🙂

4. Add Labels to your Notes

This is the best thing ever! Add easy labels such as ‘Bank’, ‘Home’, ‘Blog’ , ‘Social Media’ to track each of the relevant notes under separate labels and headings.

All the labels show up in the left hand column of your Google Keep home page.

5. Add colour codes to your Notes

Want a super simple and visual way to ogranize your notes?

Use the colour option to set background colours of your choice for each note!

BONUS TIP: Use Reminders

By default I have all notifications turned off on my phone. That means I don’t get any social media alerts, e-mail alerts or anything other than phone calls and text messages.

The ONE exception to that rule is Google Keep reminders. If you see any of the screenshots above you will see a small bell icon in the bottom left of each note. Click on those to set up reminders on your phone for super-critical or time-sensitive notes.

So, do you use Google Keep to stay organised? If not, which app do you prefer and why? Let me know in the comments. 🙂

Productivity geeks, you'd love this one! I share 5 easy and super simple tips to make Google Keep work for you. Read on how to use Google Keep to stay organised, be productive, manage your time and much more!

#Shailajav #Productivity #Organization #Planner

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Rachna Parmar · November 5, 2018 at 2:02 pm

I haven’t used Google Keep so far but it sure sounds like a wonderful tool. As always, I am amazed by how organized you are. I need to have a bar of chocolate to douse the anxiety I feel right now. 😛 That was just a lame joke. I will surely check it out.

    Shailaja · November 5, 2018 at 5:02 pm

    Ha ha, joke taken 😉 And chocolate is always an excuse for you 😀

    But do check this out. It’s one of my favourite note-taking/note keeping apps. 🙂

Vinitha · November 6, 2018 at 2:48 am

I love Google keep. I’ve been using it from the time Google launched Keep. I love the color coding option and the fact that I can pin the most important notes at the top. Also the ability to access it from all devices is a blessing. And I can share notes with my husband right from the app. It’s so easy and helpful. Loved this post, Shailaja. One of my Blog ideas in Keep is to blog about Keep.
Vinitha recently posted…Wordless Wednesday 53My Profile

    Shailaja · November 6, 2018 at 10:41 am

    Oh yes! I love the collaboration function too. Husband and I use it for all common notes and updates. Such a life saver!

Archana Sarat · November 6, 2018 at 8:36 am

I used Google Keep a long time back but I don’t use it anymore. I prefer Evernote. It has more features and a user-friendly interface. It also has search features. 🙂

    Shailaja · November 6, 2018 at 10:40 am

    I remember you telling me that. Google Keep has search features as well now 🙂 Plus collaboration options. I can share notes with friends and family for editing.

Shantala · November 8, 2018 at 8:02 am

I adore Google Keep, and use it for many of the same reasons you do. With one exception. I don’t use it for all kinds of checklists. I use my Samsung notes for a particular kind of checklist, where I want the task crossed off, but still visible after it is completed. This is especially important to me for recurring tasks (mostly on a weekly basis), as well as to keep track of books read/reviewed etc. Google Keep hides the checklist item once it’s done, and it works for some personal tasks, but not for repeat ones or review tracking (for me).
Shantala recently posted…On Doing Paid Book Reviews – My Thoughts and Some DecisionsMy Profile

    Shailaja · November 8, 2018 at 8:09 am

    Ah good point. For the recurring tasks I use Google Calendar. It does the same thing without the checkbox. Reminders work great 🙂

Soumya · November 9, 2018 at 10:16 pm

Maybe I was living under the bridge or something, but I had never heard of Google Keep until today. Thsi sounds like my kinda tool as I too am a fan of organizing and making lists. It helps me stay focused and get things done quickly. This is something I will be checking out soon. Thank you for that!

Now add a note to meet me ASAP some time this month, will you?

Soumya recently posted…Book Review: Erotic Stories For Punjabi WidowsMy Profile

Antonysamy · February 14, 2019 at 2:13 pm

Great post on Google Keep
Antonysamy recently posted…Books are windows that allow light of knowledgeMy Profile

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[…] Want to know how I use Google Keep to stay Organised? Here are 5 Fantastic ways. […]

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[…] if you don’t have a paper and a pen planner, open up your notepad app (I love Google Keep!) and jot it down right away. Later, sit down and sketch out a skeletal structure for the […]

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